SGA Constitution

Constitution of the Student Government Association at Landmark College

PREAMBLE

This organization shall be known as the Student Government Association (SGA) at Landmark College.

The purpose of the SGA shall be to act as a self-representing governing body for the students at Landmark College in accordance with the highest ideals of democratic representation and the greatest aims and purposes of the College.

The SGA shall act to execute the will of the student body by presenting their collective opinions and recommendations concerning the affairs of the College and representing the student body in College decision that impact students.  The SGA will serve as a reliable source of information to the student body concerning student affairs and will pursue and collaborate on initiatives and events that support a stronger student community.

The SGA shall not discriminate against any person regardless of their race, creed, color, sexual orientation, or ethnic origin for any reason.

ARTICLE I: MEMBERSHIP

Section 1: Membership

The SGA at Landmark College shall be composed of all full and part-time students regardless of age, religion, and ethnicity, who are matriculated and currently enrolled in one or more classes.  Only elected members may vote, but all students are welcome to attend meetings.

Section 2: Structure

The SGA shall consist of three levels of government: the Executive Board, Senators, and Representatives. The SGA is the collective term for all elected and appointed members. The duration of each position is one academic school year.

Executive Board: (elected)

  1. President
  2. Vice President of Finance
  3. Vice President of Operations
  4. Vice President of Communications

Senators: (elected)

  1. Eight Senators
  2. Senate Committees
    1. Standing Committees
      1. Community
      2. Policy
      3. Class Gift/Young Alumni

Representatives: (appointed)

  1. Student Clubs/ Organizations
  2. General Members (any student who attends 3 consecutive meetings)

ARTICLE II: ELECTIONS

Section 1: Qualifications

All members shall be Landmark College students who achieve and maintain a minimum cumulative grade point average of 2.0 and must be in good standing and not on any social or academic probation. The GPA requirement is waived for first semester LC students. Exemptions to this GPA requirement are subject to the approval of the SGA Advisor.

SGA members who do not maintain the minimum 2.0 cumulative grade point average shall meet with the SGA Advisor to discuss further involvement in SGA. This may result in but is not limited to "GPA Probation" status or dismissal from SGA.

Each SGA member must demonstrate the ability to:

  1. Comprehend the constitution in its entirety
  2. Articulate the mission statement and goals
  3. Commit to actively participate in SGA activities

Section 2: Nomination

  1. A student seeking nomination for election to the SGA must complete the official nomination application and obtain twenty current LC student signatures.
  2. Signatures must be of students who are currently enrolled at LC.
  3. Nomination applications and signatures must be submitted to the Office of Student Affairs by the specified deadline established by the Election Committee and/or Advisor.

Section 3: Election and Term of Membership

  1. Election of Executive Board Officers
    1. Election of Executive Board Officers shall be held at least three (3) weeks prior to the end of the Spring semester
    2. Nomination forms must be completed and signed by twenty (20) SGA members.  Candidates are responsible to ensure that forms are complete and there are no duplicate signatures
    3. Elected Officers shall assume their respective offices at the conclusion of the Spring semester in which they were elected
  2. Election of Senators
    1. Election of Senators shall be held within thirty (30) days after the start of the Fall semester
    2. Nomination forms must be completed and signed by twenty (20) SGA members. Candidates are responsible to ensure that forms are complete and there are no duplicate signatures
    3. Elected Senators shall assume office immediately upon announcement of election results

Section 4: Campaigning

  1. Candidates may campaign on campus according to policies set by the Advisor.
  2. Any and all campaign materials must be approved by the Advisor before being posted.
  3. There shall be no campaign materials or campaigning within fifty feet of voters while they are voting.

Section 5: Voting

  1. Voting shall occur by secret ballot during lunch and dinner hours in the dining hall on the date established by the Election Committee and/or Advisor or online if utilizing this form of election.
  2. SGA members are required to vote in-person during the specified hours.  Absentee ballots are not permissible
  3. The candidate with the most votes for each office shall be declared the winner

Section 6: Tallying of Votes

Votes shall be counted and verified by the SGA Advisor and an Executive Board officer who is not a candidate for office

Section 7: Recounts

  1. Any individual or organization may protest the election, in writing, for an infraction or unethical conduct, but the formal request must be received in the Office of the Dean of Students within two school days after the winners of the election are officially posted.
  2. If a candidate is found guilty of misconduct as outlined in the mandatory candidate meeting, said candidate will be disqualified from running after meeting with the Advisor and SGA Executive Board.

Section 8: Vacancy of Office

  1. A vacancy shall be declared when an Executive Board Officer or Senator graduates, resigns, is voted out of office, is on social or academic probation, or withdraws or is expelled from the College
  2. For a vacancy of an Executive Board office, other than the President, a successor shall be recommended by the President and be appointed by vote of the Senate.  For a vacancy of the office of President, a vote by the Senate will occur to select one of the current serving Vice- President’s.
  3. For a vacancy of a Senator office, a successor shall be recommended by the President and appointed by vote of the Executive Board and Senators at an SGA meeting
  4. Officers and Senators filling vacancies shall assume the office for the remainder of the original term

ARTICLE III: RECALL OF MEMBERS

  1. A recall petition stating the alleged reasons for the recall and the signatures of two-thirds (2/3rd) of the Senate shall be submitted by a Senate member to the President, or if the petition is to recall the President, to a Vice-President.
  2. An Executive Board Officer shall notify the Officer or Senator in question with specific allegations within seven (7) days of the petition and provide the Officer or Senator with an opportunity within not less than three (3) days and not more than seven (7) days to respond to the charges at an SGA meeting
  3. The recall shall take effect with a three-fourths (3/4th) majority vote by secret ballot of the Executive Board and Senate

ARTICLE IV: LEGISLATION

  1. Legislation is passed and action is taken as a result of a majority quorum vote. Voting may only occur on the Landmark College Campus, on-line or at a designated location as determined by the Executive Board. 
  2. Basic parliamentary procedures must be followed when conducting a vote.  Voting shall be conducted by a show of hands or by silent ballot. 
  3. Members may vote by absentee ballot only when they have been present at meetings prior to the vote when the issue in question has been discussed. Absentee votes must occur no later than the time of the actual vote.  Absentee votes must be sent via e-mail or phone to the President or Advisor.

ARTICLE V: PROVISION FOR AMENDMENT

Members of SGA have the right to amend the Constitution.  There shall be three rules for amendment.

  1. The elected members of the SGA have the right to amend the Constitution. Amendments shall be originated by the Executive Board or Senators and must be submitted in writing. A quorum must be present for a vote to be held.  Two-thirds of the votes cast must be in the affirmative for passage of the proposed amendment and/or by-law.
  2. Any time the Senate defeats the proposal of an amendment, a member of the Senate or Executive Board may circulate a petition for a vote on the amendment by the Student Body, provided that fifty percent of the Student Body has signed the petition.

BY-LAWS

Article I: Responsibilities

Section 1: The Executive Board shall:

  1. Coordinate the various functions of the SGA
  2. Recommend legislation, practices, and procedures
  3. Implement those practices and procedures once passed by SGA Elected Board
  4. Serve as the Finance Committee and bring budget allocation recommendations forward to the Senate for a final vote
  5. Prepare adequately for each meeting to ensure that it is efficient and well organized.
  6. Act within the best interest of constituents and comply with the SGA Constitution of Landmark College
  7. Administer the budget in line with the mission of the College

All Executive Board Members shall be responsible for the following duties:

  1. Attend all SGA Board meetings and SGA organized events. Executive Board Members may miss a maximum of four (4) meetings/ required events with advanced notification in a semester; advanced notification requires that an absence verification form be turned in prior to the missed meeting or event. If a form is not turned in before the meeting or event, the absence counts as two (2)
  2. Accumulate four leadership co-curricular credits per year by attending service events or leadership programs.
  3. Attend weekly Executive Board meetings to discuss any progress or problems.
  4. Prepare a written agenda for weekly SGA Board meetings
  5. An Executive Board member may not hold an office of another club or serve as a Resident Assistant because time commitment. A petition for an exemption to this rule can be submitted to the SGA Advisor for consideration.
  6. Serve on various task forces as appointed by the SGA President.
  7. Make a binder to pass on to the successor.
  8. Accomplish assigned tasks on time and efficiently.
  9. Promote the Student Government in a positive and effective manner
  10. Maintain a cumulative GPA of 2.0 both as a candidate for election and continuously in office.

Three (4) failures to meet responsibilities delegated by the President, Group, or Constitution will result in dismissal from office. 

Section 2: Senators shall:

  1. Serve as a central representative and legislative organization of the SGA
  2. Initiate, review or approve proposals of the SGA that affect policies of student life, the community and Landmark College
  3. Define and interpret the Constitutional powers of all segments of SGA.
  4. Review, approve, and/or amend select sections of the Constitution of SGA including budget allocations and job descriptions.
  5. Report regularly to assigned committee.
  6. Act within the best interests of his/her constituents and comply with the SGA Constitution of Landmark College

All Elected Senate Members shall be responsible for the following duties:

  1. Attend all SGA Board meetings and SGA organized events. A Maximum of four (4) absences per year with advanced notification will be allowed; advanced notification requires that an absence verification form be turned in prior to the missed meeting or event. If a form is not turned in before the meeting or event, the absence counts as two (2).
  2. Accumulate four leadership co-curricular credits per year by attending service events or leadership programs.
  3. Attend individual Committee meetings to discuss both progress and  problems
  4. Make a binder to pass on to the successor
  5. Take on individual tasks as appointed by the SGA Executive Board
  6. Accomplish assigned tasks on time and with efficiency
  7. Promote the Student Government in a positive and effective manner
  8. Maintain a cumulative GPA of 2.0 both as a candidate for election and continuously in office.

Four (4) failures to meet responsibilities delegated by the President, Group, or Constitution will result in dismissal from office. 

Article II: Position Descriptions

Section 1: Executive Board

Job Description: President

Duties also include but are not limited to:

  1. Chair SGA meetings.
  2. Have no vote when presiding over meetings.
  3. See that the provisions of the Constitution are carried out.
  4. Meet with the Executive Board weekly.
  5. Review weekly minutes and agenda with the Executive Board before each meeting.
  6. Make sure that members are well informed.
  7. Maintain good faculty, staff, and administrative relationships.
  8. Be responsible for initiating good communication with the students you are representing
  9. Attend all Board of Trustee Meetings as Student Representative.
  10. Represent the SGA at official school functions.

Job Description: Vice President of Operations

Duties also include but are not limited to:

  1. Maintain a current file of club contact information and meeting times.
  2. Advertise for and chair meetings for the Club Council at least once per semester
  3. Organize any Information Technology, Audio Visual, Room Reservations, Facilities or other operational needs for SGA meetings or programs.
  4. Serve as a liaison between students, faculty, and staff for researching and implementing campus wide programs and activities
  5. Be responsible for maintaining open communication with the officers, members, and advisors of all SGA Clubs and Organizations
  6. Perform the duties of the SGA President in his/her absence.
  7. With the President, be a mediator in all disputes between members of SGA in order to maintain unity and efficiency
  8. Coordinate SGA Elections
  9. Maintain a list of SGA owned property and swag and report out at meetings.
  10. Track and report out on Action Items that are assigned to individuals or committee’s during meetings.

Job Description: Vice President of Communications

Duties also include but are not limited to:

  1. Create the agenda with the Executive Board for each weekly meeting and post on the club portal
  2. Keep a record of attendance.
  3. Perform weekly meeting duties: arrange chairs in a circle, place name tags on each desk, keep accurate minutes
  4. Create and maintain an SGA member roster.
  5. See that every elected member receives a copy of the Constitution at the first meeting of the year
  6. With the assistance of the Executive Board, keep a record book, folder of events and post online for future officers
  7. Call or e-mail members with pertinent information before meetings as needed
  8. Update the Constitution after amendments
  9. Notify members of their absences monthly
  10. Speak in person to any member who is one event/meeting away from being dismissed because of excessive absences
  11. Notify any member being dismissed because of lack of attendance in writing

Job Description: Vice President of Finance

Duties also include but are not limited to:

  1. Be responsible for allotting and monitoring funds as approved by SGA
  2. Be responsible for allotting and monitoring the funds to programs which SGA sponsors and co-sponsors
  3. Have applicable paperwork copied and submitted to the Business Office weekly, respecting their deadlines and procedures
  4. Work in conjunction with the Advisor to record and maintain the correct and up-to-date status of all expenses, deposits, and other transactions for accounts
  5. Report on status of all accounts each meeting
  6. Chair the Finance Committee

Section 2: Senators

Duties include but are not limited to:

  1. Recommend and move legislation to enhance the community and college experience for Landmark College students
  2. Communicate with the student body; taking their questions, concerns, and suggestions and relaying them to SGA.
  3. Inform the students, faculty, staff, and administration of all SGA policies, activities, and endeavors
  4. Plan and implement one major program or initiative per semester in conjunction with other clubs or offices on campus

Section 3: Committee Chairs (appointed by the President)

Job Description: Chair of Class Gift/Young Alumni Committee

Duties also include but are not limited to:

  1. Be responsible for the organization of strategies, and implementation, for assuring fundraising goals are met for the graduation class gift to be presented at graduation each semester. Other duties are not limited to:
    1. Communicating with the graduating students to survey and select the class gift
    2. Work with Institutional Advancement to plan out fundraising strategy for the year to meet goal
  2. Report on status of projects at the weekly SGA meeting

Job Description: Chair of Community Committee

Duties also include but are not limited to:

  1. Serve as a liaison between the Division of Student Affairs, Security, Facilities and the SGA Board
  2. Present any problems, suggestions or comments brought forth by the Student Body
  3. In conjunction with Residential Life administration conduct a Fall survey of Residents to solicit ideas and concerns
  4. Facilitate better communications between students and offices that support the students in residence.
  5. Meet monthly with the Director of Residential Life to talk about residential issues and share concerns about relevant issues
  6. Attend the Residence Hall meetings regularly and report back to SGA
  7. Sponsor one all-campus program in the spring

Job Description: Chair of Policy Committee

            Duties also include but are not limited to:

  1. Responsible for gaining feedback from students on issues around policies and procedures that affect the campus environment and student experience
  2. Outreach to the Dean of Students and Academic Dean regularly
  3. Sponsor one program related to a policy on campus
  4. Research and evaluate policies and procedures that affect the students
  5. Outreach to appropriate Staff to invite to SGA meetings to present on policies and educate members on various department responsibilities

Article III: Advisor

The Advisor of the SGA shall be appointed by the Dean of Students, with input from the SGA Executive Board.

            Duties include but are not limited to:

  1. Serve as a parliamentarian (non-voting Board Member);
  2. Validate all petitions
  3. Validate perspective candidates to ensure that candidates meet all necessary requirements
  4. Work with the Executive Board to determine the dates, times, and places of all elections
  5. Attend all SGA meetings or appoint a designee to attend.
  6. Check the qualifications of all elected officials after the posting of grades to ensure that all current elected officials are maintaining the qualifications for their office

Article IV: Meetings

Section 1

The Executive Board and shall meet weekly during the course of the regular academic year to set the agenda for the SGA weekly meeting and to discuss progress and problems.           

Section 2

The SGA will hold open meetings each week during the academic year. All Executive Board members and Senators are required to attend and any representatives or College staff and faculty are encouraged to attend.

Section 3

Committee Chairs shall meet with his/her committees during the week to discuss any progress or problems.

Section 4

Special meetings may be called by the President or upon the request of any three Senators with a twenty-four (24) hour notice.  The Elected Board Members shall be served with official reason of the meeting and no other business shall be conducted at the special meeting unless previously specified.

Updated 10/1/13